What should a safety register contain? Everything you need to know!

A safety log is an essential and mandatory document for managing safety in various facilities. Those required to maintain one include: public-access buildings also known as ERPs, high-rise buildings (IGH), those that accommodate workers (ERTs), and residential buildings. The safety log serves as legal proof of safety compliance; it is also a tracking and traceability tool for actions related to fire safety and equipment maintenance. In this article, we invite you to discover all the mandatory content for this highly regulated document, as well as the associated legal obligations. At the end of our article, we will explain the benefits of digitizing your safety log.

What is a safety log?

The safety log is a document required by French law to record all information and actions related to facility safety. It plays a crucial role, and is even essential for ensuring compliance with current regulations and protecting people, property, and the environment.

The texts that make the safety log mandatory

Two main texts govern the drafting and maintenance of the safety log:

• TheConstruction and Housing Code (CCH) defines fire safety obligations for ERPs, IGHs, and residential buildings.
• TheLabor Code (CT) applies specifically to establishments that accommodate workers, i.e., ERTs.

Why is it mandatory?

The obligation to maintain a safety log stems from the fact that it is the document used to attest to the compliance of safety devices installed in buildings. It is also the document to provide as proof of traceability during an inspection, a visit from the safety commission, or in the event of an incident. It is also a preventive management tool to avoid risks associated with faulty installations or personnel not trained in fire hazards.

What must the fire safety log contain?

The content of the safety log is regulated by law under Article R*143-44 of the CCH and current standards. It must contain the following information:

1. Identification and characteristics of the facility

In this section, we will find:

• The type and category of the facility
• Theidentity of the legal representative or their designee
• Building floor plans

2. Useful contact information:

• Addresses and phone numbers for emergency and rescue services
• Contact details for technicians and service providers responsible for maintaining fire safety systems

3. List of safety equipment locations

This list should include, for example, the locations of fire extinguishers, alarm systems, emergency lighting, and smoke extraction devices.

4. Status of fire safety personnel

• Team composition and training
• Availability of personnel in charge of fire safety

5. General and specific instructions

• Instructions in the event of a fire
• Evacuation protocols, including those for people with disabilities

An essential tracking and traceability tool

Regularly updating the safety register ensures the traceability of all interventions and inspections performed. It is mandatory to include the following information:

• Inspections and checks of installations including the dates of regulatory visits. Results of equipment functionality tests must also be recorded.
• Renovation and alteration work. For this type of intervention, the nature of the work must be indicated, along with the names of the contractors and project managers.
• Periodic evacuation drills. The dates and reports for these drills must be recorded, along with any observations and areas for improvement, if applicable.
• Staff training. The full history must be recorded, including any mandatory refresher courses to be scheduled.

The digital safety register: a modern and efficient solution

Switching to a Deemply digital safety register offers numerous advantages that eliminate the limitations of paper-based formats.

1. Data centralization and accessibility

Directly in your space, you will be able to access all your information. It will all be available in one place on all your devices: computer, tablet, smartphone.

2. Automatic scheduling

Your tasks are automatically scheduled based on the frequency you set in your solution. This allows you to schedule all your regulatory checks and plan mandatory training and refresher courses.

3. Enhanced traceability

With electronic signatures to validate tasks, you can track a detailed history of all actions taken.

The concrete benefits of using the Deemply solution to digitize your safety register

Simplified daily management for all users

By digitizing all your regulatory obligations, you can reduce your administrative workload. Since all data is centralized in one space, you can view all your site information and implement necessary actions in just two clicks. For example, you can instantly see the status of your equipment and carry out required maintenance.

Time savings during safety inspections

All preparation for your safety inspections is simplified thanks to quick access to all your documents. The clear, structured PDF generated by the Deemply solution allows you to remain confident during mandatory visits and safety commission audits.

Strengthened compliance for your facilities

By digitizing your fire safety register, you will reduce the risk of errors and stop losing documents, ensuring you meet your obligations under current regulations.

Conclusion: Ditch the paperwork and embrace modern safety management

As you can see, the safety register is much more than a legal obligation; it is a key tool for ensuring the safety of your buildings, staff, visitors, and the environment. Transitioning from paper to a digital tool like Deemply is a major step forward in compliance and efficiency. To join the digital shift, contact our team at 02.51.62.45.08 or via email at commerce@deemply.com.

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