What are the benefits of a digital fire safety log?

The digital fire safety log represents a real opportunity for any company looking to ensure safety simply and effectively. In this article, our experts explain in detail why and how this digitized document becomes a true performance driver for your facilities.

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What is a fire safety log and what are the regulatory requirements?

It is important to remember that the fire safety log is a mandatory document for many businesses. For those that choose not to keep it up to date or fail to maintain one, the legal consequences can be very severe.

Definition and role

This document is the official record containing all information, inspections, verifications, instructions, and incidents related to a facility's fire safety. It provides a trail of: visits and reports from safety commissions, periodic checks such as those for fire extinguishers, evacuation drills, training sessions, and any incidents that have occurred in the building. It serves as evidence during inspections and facilitates preventive measures.

Key regulatory texts

The fire safety log is governed by two main texts:

• The Construction and Housing Code (CCH), with Article R. 123-51, which mandates the maintenance of a log for public-access buildings (ERP), high-rise buildings (IGH), etc., and specifies all the information it must contain.
• The Order of June 25, 1980, dedicated to public-access buildings (ERP), sets out the general provisions, appendices, and expected content for the fire safety log.

The digital fire safety log: all the benefits

Switching from a paper log to a digital one is not just a matter of convenience; it is a measurable improvement in compliance, responsiveness, and productivity. Digital does not remove regulatory obligations; it makes them easier to meet, more traceable, and more auditable.

Accessibility, mobility, and availability

The digital fire safety log makes information accessible anywhere and on any device (tablet, computer, and mobile). Managers of multiple facilities can manage all information on a single platform without having to search everywhere; everything is centralized. This availability of information also helps avoid unnecessary travel and ensures accessibility to all records.

Traceability and data integrity

Digital solutions allow you to maintain a timestamped history of information. You know who signed or modified an item, when, and how. The integrity of the elements added to digital tools is protected against the risk of loss.

Automated reminders

Automating alerts for periodic checks—such as fire extinguishers, fire hose reels, fire safety systems, or smoke extraction—ensures nothing is overlooked and helps avoid non-compliance issues that can be very costly.

Centralization of all supporting documents

All service reports, photos, official records, and more are centralized and accessible instantly, with no risk of losing information. This centralization ensures data reliability for audits as well as post-incident analysis.

A collaborative safety register

Assigning permissions by role (operator, safety manager, technician, etc.) enables better governance and traceability of interventions. Furthermore, service providers are actively involved in maintaining the safety register as they can sign off remotely or on site using digital signatures.

Time and cost savings

Less paper, less physical storage, fewer trips, and optimized workflows for maintenance teams lead to a very fast return on investment when digitizing your register. Moreover, the savings are ongoing for anyone who chooses to go digital.

Choose Deemply to simplify your daily operations

The Deemply safety register is available in two versions: a PRO (paid) version and a FREE* version.

The PRO version

Several features allow for intuitive management of your safety register with the PRO version:

• Multi-site and multi-user management: Multiple facilities can be managed within the Deemply ecosystem. All users can access information anywhere, at any time, based on the permissions configured in advance.
• Full history accessible anywhere on any device: Action timestamps and summaries generated in just two clicks provide proof of the measures taken to ensure the facility's fire safety.
• Dashboard & KPIs: The customizable dashboard, accessible to all users, provides a clear overview of all elements. At a glance, users can see the company's current safety status.
• On-demand support: The assistance provided by Deemply ensures you never get stuck and can make the most of your tool.

The FREE* version

The free safety register* allows you to begin your digital transition with an easy-to-use tool. It lets you create your main fire safety tracking logs. This version is suitable for:

• Small organizations looking to go paperless at no cost.
• Those who wish to test the Deemply ecosystem with no commitment.

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