Digitizing the safety register: Obligations and benefits for businesses

In every company, the safety of employees, visitors, and buildings must be a priority. The issue of safety is a major challenge for preventing all risks and ensuring the legal compliance of the establishment. The safety register is a mandatory document that allows you to track and record all safety-related information. The arrival of new technologies and the digitalization that marked 2020 have established the digital safety register as an essential option for all facility managers who wish to control risks. In this article written by our expert, you will discover why and how to adopt a digitized safety register.

What is a company safety register?

The safety register is a document, whether paper or digital, in which you record all actions related to workplace safety. This includes, for example: equipment checks, staff training, facility inspections, incident reports, etc. This document is a legal requirement for many companies, particularly those that welcome the public or operate in high-risk sectors like industry.

Among these obligations, legislation requires keeping several elements up to date, such as:

• Documentation related to safety actions and measures implemented.
• Traceability of inspections, including service provider intervention reports and minutes issued by the safety commission.

A safety register ensures reliable and rigorous monitoring of the establishment's safety. It also serves to demonstrate the commitment of the safety manager and the operations manager to the safety of visitors and employees.

Legal obligations of the safety register

In France, maintaining a safety register is mandatory for companies in various sectors, particularly those open to the public (ERP), the industrial sector, and large companies. According to current legislation, the company must, among other things:

Keep the register up to date: By consolidating all interventions, inspections, training sessions, or incidents as soon as they occur. This information must be legible.

Ensure the register is accessible: The fire safety register must be readily available for consultation by labor inspectors, employee representatives, or, in the event of an incident, by the competent authorities.

Failure to comply with these obligations exposes companies to fines and administrative sanctions. Beyond the legal framework, maintaining a well-kept safety register helps strengthen the sense of security within the company. Indeed, employees and visitors can be reassured knowing that all necessary measures to ensure their safety are in place.

Why digitize the safety register?

Digitalization has impacted our lives for many years. It makes our daily lives easier and allows us to save time in our personal lives. Implementing digital tools in our professional lives also has many positive impacts. Here is a list of the daily benefits of a digital safety register:

Time savings and increased efficiency

The digital safety register centralizes all information in a single tool. This significantly reduces the time spent searching for information. Data consultation is simplified, as everything is accessible in real time, wherever you are.

Improved accessibility

With an internet connection, you can remotely access all information related to your site's fire safety. This remote access allows safety managers, operators, and teams to consult information easily. This simplified access to information ensures you are always prepared for audits or inspections.

Reduced errors and risk of loss

The main problem with paper is that it gets lost easily. With a digital register, information is automatically recorded and stored securely. The risk of data entry errors is also reduced. With a digital tool, your safety register remains complete and the information within it is accurate.

Real-time tracking and automated reports

In the Deemply solution, you can set up a fully customized dashboard. Use it to track the indicators that matter most to your operations. You can also download summaries to see the status of your sites at a glance and take action when necessary.

Why choose the Deemply solution?

Our solution includes automated reminders, so you never have to worry about forgetting a task again. At a glance, you will see exactly where action is needed. You can also monitor your sites daily using our custom dashboard or download reports in just two clicks.

Data accessibility and security:

Our solution is GDPR compliant. Your data is stored securely, and you can grant access to anyone you choose at no extra cost.

Ease of use and team training:

Our tool is highly intuitive and designed for everyone. To ensure you get the most out of our solution, our team of experts will provide full training. Once completed, you will have mastered Deemply and be fully equipped to manage all risks within your facility.

Digitizing the safety register: A step forward for businesses

Digitizing your safety register is a move that will optimize your company's safety management while ensuring regulatory compliance. By saving time with our solution's features, you will boost productivity and reassure your employees by creating a safer work environment.

Don't wait any longer—contact us for a quote.