Digitizing your security logbook

Maintaining a security log or logbook is part of the duties of security and surveillance personnel: fire safety officers, patrol guards, SSIAP agents, security guards, private security companies, etc. From a legal and regulatory standpoint:

• In the context of service continuity, "The security and safety agent records events daily in the register provided for this purpose or in a computerized logbook"1.
• As part of their duties and the application of safety instructions, the SSIAP agent must fill out the logbook in real time and report any anomalies observed during a patrol2.

As an official document, a security logbook must be present in any establishment (ERP, ERT, IGH, IMH, etc.) employing staff or contractors dedicated to legal obligations regarding safety, fire security, and accessibility. As a guarantor of the memory and traceability of events affecting the facility, it may be requested by judicial institutions to analyze facts.

The benefits of a digital logbook

Although no regulation imposes a specific format, the security logbook must guarantee the authenticity of its entries, or risk being invalidated: numbered pages and uniform presentation, no spaces allowing for later insertions, legible writing, no erasures... These constraints, combined with the high number of contributors, entries, and data, make maintaining a paper version particularly laborious or even ineffective.

Conversely, managing an electronic security logbook online guarantees numerous benefits in terms of ergonomics and functionality:

• Remote, real-time management and centralization of information.
• Ease of consultation, data processing, and quality analysis.
• Interaction with security, surveillance, and geolocation systems: Tracking patrol routes and RFID checkpoints – Lone worker monitoring, DATI or PTI alerts, and geolocation – Automatic reporting of incidents, fire alarms, and intrusions

Given these advantages, our company, Deemply, advises you to opt for a digital format, such as our online safety register solution. We also offer to pair an electronic security logbook management solution with your digital registers. Interfaced with Deemply to ensure the exchange of information, this solution will allow you to centralize your safety registers and logbooks for all your facilities.

1. Appendix to the Order of September 5, 2014, amending the Order of June 25, 2009, relating to the professional title of private security and safety agent.

2. Art. 4 and Appendix I of the Order of May 2, 2005, relating to the missions, employment, and qualifications of permanent staff in fire safety services for public buildings and high-rise buildings.

Discover the safety register in our demonstrations