What are the risks if my safety register is poorly maintained?

Safety managers, security directors, and operators sometimes wonder what the risks are if they fail to properly maintain the safety log for their facilities. That is why today we are answering this question by explaining the potential penalties.

Mandatory information in my safety log

The safety log is a legal document that is mandatory. As such, it must be available either in paper format or in a digital format (link to module page).

It is the first document requested in the event of an incident to verify that everything possible has been done to ensure the safety of the premises. You must always keep in mind that it must be kept up to date and available at all times.

Inside, we must find precise information that allows for the rapid identification of the facility. For example, the safety log must contain the following information:

• Company identity
• Facility characteristics
• Useful addresses and phone numbers
• List and locations of safety equipment

If you would like more information on the contents of a safety log, we invite you to consult this article.

What are the risks if I have mismanaged my safety log?

The different types of inspections

Safety log inspections can take place in several ways. To begin with, they can be unannounced, for example in the event of an accident. They can also be periodic and scheduled, which is the case during safety commission visits. They can also be initial when a facility first opens its doors.

Potential penalties

A permanent or temporary administrative closure* of the facility is one of the potential risks of a poorly maintained safety log. This is ordered by the mayor or the prefect following a departmental consultative safety commission.

Criminal penalties may also apply, including a fine of up to €45,000 and/or a prison sentence*.
*source.

No operator or safety manager wants to face such penalties. Unfortunately, several times a year, some do, following the absence or mismanagement of a safety register. To avoid these issues yourself and to simplify the management of your safety registers, we encourage you to implement a digital safety register solution.

Simplify your safety register management with Deemply

By choosing a digital safety register from Deemply, you can simplify your daily routine with an easy-to-use, ergonomic tool.

At Deemply, we support you across 5 key areas:

• Simplifying safety register management
• Controlling safety risks
• Simplifying information sharing
• Coordinating service providers
• Saving time

In conclusion, managing a facility through a digital safety register helps to limit risks and optimize all safety elements.

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