Online accessibility register

As soon as you add items to your online accessibility register, you’ll see a progress bar that fills up as you enter information. This progress bar shows you how far along you are in completing your document. For each answer you need to fill in, you’ll see a checkmark in the top right-hand corner of your screen, so you can see whether or not the answer has been added. The color code is very simple: as soon as it is gray, it means that no information has been entered, and it turns green as soon as it has. Recording is automatic, so you don’t lose the information you add as you fill it in.

When you create your accessibility register templates, you’ll be able to select various types of response: checkboxes, comments, date fields with or without time, add documents, hyperlinks, drop-down lists, numerical responses, tables and short or long texts. These fields will then enable you to easily fill in the elements of your public accessibility registers. By setting up your templates from the outset, you’ll save a lot of time when filling in the information, as all the elements present will be relevant and easy to fill in.

In your accessibility registers, you may have elements that are not dedicated to your visitors. This information, intended for the competent authorities in the event of inspections, can be extracted from the public accessibility register. To make available only those elements that you feel are relevant to your public, simply tick the information to be displayed when filling in your accessibility register. You will then be able to generate a public summary that will group together all the items you have ticked for visitors, and a private summary that will centralize all the information, whether or not it has been ticked.

Once you’ve filled in all the details of your establishment’s accessibility register, you can download a QR code for each site from your Deemply environment. This will enable your public to flash it and access all the information in your accessibility register. It is automatically displayed on your visitor’s smartphone. They can consult it independently, without having to wait for your reception staff. What’s more, this accessibility guarantees that the document is always available. Paper accessibility registers are often either inaccessible or lost, making it difficult for people with disabilities to visit.

If you wish, you can also provide your visitors with a paper PRM accessibility register, which can be consulted at your establishment’s reception desk, for example. Thanks to the easy download of the various summaries available in your Deemply space, you can download and print the paper register in just two clicks. If you want to go even further, and take an ecological approach, you can also download the summary and make it available to your visitors via a tablet, for example. By limiting the number of printouts, you’ll save resources, as you’ll be able to update the file without wasting paper each time it’s needed.

With our digital accessibility register and QR code, you can make your document available to your visitors before they arrive on site. You can either integrate the PDF summary directly into your website, or post the QR code online. By enabling your visitors with disabilities to anticipate their visit to your buildings, you simplify their day-to-day lives, as they can prepare themselves with peace of mind, aware of the facilities available to them. You’re also boosting their sense of trust in you, as they won’t be in any difficulty on the day of their visit.

In just a few clicks, you’ll be able to create your interventions to manage your various equipment. When creating your interventions, you can select the type of intervention, the start date and the end date. You can also select the service provider who will carry out the work in your building. If you wish, you can define a frequency, enabling you, for example, to schedule the inspection of your elevators with devices for the disabled. By centralizing all your interventions in your Deemply space, you’ll have a clear view of everything.

As soon as you create and set up your interventions in your Deemply space, you benefit from all the filters we have developed. You can view your jobs according to their status: overdue, in progress, closed with missing report, closed or coming soon. Each category is clearly color-coded, so you can see the status of your job at a glance. Depending on its status, and if necessary, you can send a reminder to your service provider thanks to a unique feature that lets you generate a reminder e-mail without having to exit your Deemply solution.

As with all modules in the Deemply solution, when your service providers have an action to carry out, they benefit from two dedicated environments: an online extranet and a mobile application. From their application, they will be able to sign off on the interventions to which they are assigned once the work has been completed. This is done without having to ask you to sign the work order. This autonomy saves you a lot of time, and them too, as they no longer have to waste time searching the premises for the person responsible for signing. By signing the intervention autonomously, they can file the report directly or add it from their extranet. Once this has been done, the intervention is automatically closed and the elements are up to date in your solution.